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A thank you letter should be sent after every interaction with the hiring company - every phone interview, every in-person interview. You should send a thank you letter even after a brief phone call to schedule an interview. The context of the thank you letter will change but should always convey your appreciation for the time the contact has spent with you and your availability for future contact.
Send an individual follow-up letter within 24 hours of an interview to everyone with whom you've met. It is entirely appropriate, even desirable, to email the thank you letter either as an attachment or within the body of an email. It's fast, it's efficient and it shows your computer friendliness. Make sure that the letter is very carefully proofed and spell-checked
If you do not request the interviewer's email address during the phone/in-person interview, you may send the thank you to your recruiter to be forwarded.
Mention specifics from the interview. Include ways that you would be a valuable asset to the company's team, ideas for the future, points of discussion and your eagerness to speak with them again. Be sure to include contact information. Make the letter personal.
Use the letter to clarify or amplify points that arose in the interview. "During our conversation, you mentioned that you were looking for an an individual with exceptional analytical abilities. In my position as a Market Research Analyst with Large Pharmaceutical Company, I am responsible for researching and analyzing data from multiple sources to evaluate specific markets and perform competitive analyses on pipeline products. I have been so successful in this role that I have received three prestigious company awards and recognition for valuable contributions to Large Pharmaceutical Company's profitability.”
No matter how well or poorly your interview goes, you should always write a thank-you note. Generally there are three types of follow-up letters and the wording of your letter should change according to the situation:
1. The interview went well and you feel you're a strong candidate for the position.
2. "Fix-it" letters are for correcting an impression when you feel you've been misunderstood in the interviewing process. They don't always work, but they're worth sending. Make sure your "fix-it" letter is positive and does not criticize the interviewer.
3. You may have been interested in a company and then lost interest. As you are working with a Work Wonders Staffing recruiter, you need to take their lead as they are, in effect, your agents. Always call your recruiter to inform him or her of your decision before contacting the employer.
Your recruiter can provide sample text or suggestions if you need help putting together the letter(s). Feel free to send a rough draft to your recruiter if you would appreciate having a professional review the text.
Once you've been hired, you have a few more follow-ups. Thank-you notes should go to your recruiter and your references for giving their time during the process. Not only is it courteous, it's an opportunity to maintain your contacts.
The last group of thank you letters, after you have been hired, should go to your new boss and any contacts within the human resources department you may have worked with during the process. Be sure to indicate you look forward to joining them on your specific start date.